You are here

Statewide Inventory of Assets

State Inventory Statistics

  2012 2013 2014 2015 2016 2017 
Agencies Served 153 153 153 153 152 147 
Assets Reported $1,762,348,429.05 $2,439,660,966.85 $1,858,786,939.68 $2,611,868,463.36 $2,148,457,309.68 $3,117,509,595.31 

General Information

Inventory of tangible assets owned by state boards, commissions, institutions, agencies, and the institutions comprising the Oklahoma State System of Higher Education and the University Hospitals Authority requirement.

OMES Capital Assets Management (DCAM) mandated to maintain current inventory of agencies and promulgate rules to implement statutory mandates, which include establishment of an inventory reporting threshold for each agency and the method to code, tag or mark inventory so it is readily identified as state property.

State Inventory Statutes and Administrative Rules

State Inventory Forms

DCAM-FORM-FIN-001A Agency Inventory Control
DCAM-FORM-FIN-003 Inventory Model
DCAM-FORM-FIN-004 Tangible Asset Threshold Reporting Evaluation

State Inventory Categories

The State changed its commodity code structure for items from NIGP (National Institute of Governmental Purchasing) to UNSPSC (United Nations Standard Products and Services Code) coding in 2010.

DCAM Category Code Guide

FAQ

Agency reporting thresholds are $2,500.00 for non-IT items and $500.00 for all IT items unless your agency, by permission, has a different set amount (see memo from 04/05/2010).

Yes, if they meet the threshold criteria discussed in question # 1.

Aug. 15 - complete Inventory Model form (DCAM-FORM-FIN-003).

All surplus property must be sent to State Surplus, 2530 W. Reno Ave., Oklahoma City, (405) 525-2354, in accordance with State Surplus Property rules.

Complete a Surplus Property Transfer form (DCAM-FORM-SS-001) and specify that the item was traded in.

Obtain approval from the Surplus Property Administrator by filling out a Surplus Property Transfer form (DCAM-FORM-SS-001A for property or DCAM-FORM-SS-001V for vehicles) and forwarding to State Surplus. Upon approval, complete a Agency Inventory Control form (DCAM-FORM-FIN-001A).

Written notice of any information change must be submitted to DCAM within 30 days of the change. Agency inventory officer's name and mailing address must be submitted to DCAM by Jan. 15 each year.

Inventory Label - Example

Contact

State Inventory Control Officer
Phone: 405-522-1164
E-mail: lisa.whiteman@omes.ok.gov

OMES Central Accounting and Reporting
5005 N. Lincoln Blvd., Suite 100
Oklahoma City, OK 73105