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Facilities Services

The Office of Facilities Management professionally maintains, renovates and improves buildings and grounds. OFM provides quality support services that provide a safe, comfortable and attractive environment for tenants and visitors, while preserving and protecting state property under its management.

OFM directs management, operations and maintenance of 2.5 million square feet of space in 23 major State buildings valued at $690 million. Primary buildings include the State Capitol, Governor’s Mansion and the office buildings in the Capitol Complex and Tulsa. OFM maintains approximately 150 landscaped acres within the State Capitol Park, Mansion grounds, and Tulsa Office complex.

FAQ

When stuck in an elevator, utilize the elevators call box. These call boxes are for emergency communication and will notify the Department of Public Safety. DPS will contact the designated elevator contractor and the Office of Management and Enterprise Services maintenance staff. The elevator contractor is the first responder when passengers are trapped in an elevator.

All remodeling or changes of any kind to tenant space must first be reviewed by the Facility Manager and then by the Department Administrator of Facilities Management.

As stated in the leases and occupancy agreements executed by the tenants in state buildings "No additions, fixtures, or improvements shall be added to the premises by the occupant without written approval by the Department".  

Contact your Facility Manager before you start planning space renovations, improvements or additions. 

All equipment, machines and appliances shall be grounded. Circuits shall not be overloaded.  Appliances including, but not limited to, coffee pots, ovens, microwaves, facsimile machines, copy machines and other office equipment shall be UL approved.

No notices, bulletins, flyers, or other type of information may be placed on any common area wall or door (common area is described herein as hall, lobby, elevator, restroom, break room, or conference room). This includes all adjoining doors and door frames.

A bulletin board may be installed at elevator lobby for agency, building, or event notices. For assistance mounting your bulletin board, please submit a Tenant Work Order Request.

If something is dropped in an elevator shaft, call the Facility Manager for the building you are located in. They will attempt to retrieve the item(s) at no charge. If the elevator contractor must be called, a fee may be charged. 

OFM recommends keeping plants and flowers to a minimum to avoid mold spores, water damage, and insect problems. Plants and flowers are to be maintained by the individuals responsible for bringing them on site. Damage to furnishings from over-watering will be billed to the agency where the employee works. Fertilizer or plant food must be stored in sealed containers.

Restrictions: No plants shall be set on windowsills, fan coil units, or any other building equipment. No hanging plants will be placed in cubicles or workstations.

Live Christmas trees are not allowed due to the risk of fire. Wreaths, swags or any other decorations made from real branches or leaves, candles or open flames of any kind are not allowed.

Artificial trees are allowed. Lights used to decorate any tree or area are the responsibility of the area tenant and are to be turned off when the space is unoccupied. Failure to comply will result in the Office of Management and Enterprise Services requesting that the agency remove these items immediately from the area.

OFM discourages the use of nails or any type hanger that requires a hole in the wall. Contact your Facility Manager for advice and permission.

Burning candles, incense, lit potpourri sticks, or flame or electrically heated potpourri pots are potential fire hazards and are prohibited in the building.

Central Maintenance

The Central Maintenance Unit is comprised of managers and technicians who receive and resolve tenant work requests. Technicians are trained in many areas to develop a diverse set of skills while honing a specialized expertise.

A fleet of street-legal neighborhood electric vehicles or NEVs, provide safe, reliable transportation around the Capitol Complex for central maintenance workers and equipment. 

Grounds Maintenance

OFM strives to provide aesthetically pleasing surroundings for state buildings that adhere to environmentally-friendly precautions and champion water conservation efforts.

  • Native and adapted plant species are incorporated where possible.
  • Used plant pots and cuttings of mature landscape plants are traded for seasonal color plants to enhance the grounds.
  • Plants are relocated to new areas when they are endangered by construction.
  • Tenant staff and guests should properly dispose of cigarette butts in the appropriate receptacles and not place them in planters, flowerbeds, lawns or surface parking lots.
  • Issues with grounds maintenance should be reported by initiating a tenant work order request.