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What is Oracle LEARN?
Oracle LEARN is a learning management system (LMS) for the entire State of Oklahoma. Our new LMS will offer state agencies the ability to:
- Allow employees to self-enroll with supervisor approval,
- Access for employees to view and print their own transcripts,
- Supervisor access to assign learning and track employee training
- Manage training records,
- Maintain class enrollments,
- Allow online interactions between instructors and learners,
- Provide a platform for online and social learning,
- Track certifications and skills, and
- Create a wide variety of standard and custom reports.
All centralized state learning will be available to public employees in the State of Oklahoma Learn Center.
Learn Centers and Agency Groups
Oracle LEARN also provides the opportunity for agencies with broad training needs to set up their own Learn Center. A Learn Center is a stand-alone learning environment for agency training that can be customized. Only agencies that can dedicate the resources to building and administrating their own system will meet the requirements for a Learn Center. For more information on Learn Centers, view the LearnCenter Criteria document.
Most agencies will have their own group in the State of Oklahoma Learn Center to house agency-specific training. Agency groups will have access to all system functionality, but will not have a customized look and feel.
Oracle Learn Go-Live and ELM Phase Out
LEARN will go live on August 20, 2018, along with the HCM Training and Development Course Schedule. All employees will need to access LEARN to enroll in HCM courses. However, agencies can set their own pace for implementing LEARN for internal training.
ELM will remain available for several months and will then revert to a “read-only” mode. Data in ELM will be available for a period of approximately 5 years.
Employee and Supervisor Training
Training resources are now available. These are short, video-based tutorials and job aids on how to sign into the system, enroll in classes, access a transcript and manage employee learning from the supervisor level. This training is designed to allow employees and supervisors to access step-by-step instructions from their desks whenever the information is needed. Manuals are also provided.
Peoplesoft Data CleanUp
All employee data in LEARN comes directly from PeopleSoft. It is critical that agencies act now to ensure their PeopleSoft data is accurate and complete. Incomplete or incorrect data in LEARN could lead to employees being unable to enroll in HCM or other centralized courses.
Oracle LEARN requires that users have an email address. All notifications and message about training will be send to the employee’s listed email address. Incorrect or incomplete data could result in an employee not being notified of class information changes, assignments being missed or other important notifications.
Reports To Structure
Oracle LEARN relies on the PeopleSoft reports to field for all supervisor interactions within the system. All HCM classes will be set to require supervisor approval to enroll. Currently, any incomplete data in PeopleSoft will default to the employee’s own information. However, incorrect data could mean employees are unable to enroll.
HCM Training and Development Classes
The HCM course schedule will be available on August 20 and enrollment will done through LEARN. All employees will access LEARN using their employee IDs and a temporary password provided to them. Because employees will be enrolling themselves in classes, nominating officials will no longer be needed to enroll participants.
Help and Support
Oracle LEARN will be supported by OMES in a variety of ways. In addition to help desk support for learners and supervisors, OMES HCM will provide support to administrators. Shared Services will also support their agencies using LEARN. Agencies with their own Learn Center will provide primary support through a learning administrator. If your agency needs any support during the transition, please don’t hesitate to contact firstname.lastname@example.org or email@example.com.