You’ve paid the gas bill, took out the trash, you even mopped the kitchen floor, but thinking back, did you turn out the lights?
We all stay well occupied with the details of running a household. Now imagine taking care of every detail involved in running the State of Oklahoma. In a nutshell, that’s what OMES, the Office of Management and Enterprise Services, does every day.
OMES consists of approximately 1,300 employees who work night and day to keep the state operating efficiently. OMES employees file facts, examine proposals, fix broken windows, mow the grass and even count the beans that taken together are the many enterprises being managed by OMES. The Will Rogers building, next to the capital building, is the main home of OMES, although there are offices scattered around metro area.
Many departments and projects consolidated over the years to constitute OMES. It could be said that things started as the State Budget Office, which was eventually renamed the Office of State Finance in an effort to upgrade management and technology; culminating in the 2011 legislation which consolidated state government management into the Office of State Finance. With this act, Departments of Central Services, Office of Personnel Management and many more important agencies joined OSF which was reborn as OMES in 2012.
It’s a big job, but that’s why we’re working in state government, to make big things happen. While we’re working with very limited resources, the one thing we have in great supply is a dedicated workforce. We’ve got a vision and an abundance of visionaries making it happen.
Those visionaries work on myriad tasks in the agency’s eight divisions.
The eight divisions include Budget and Gaming Compliance. Maybe you’ve heard the state budget mentioned here and there? The budget department creates and maintains the budget for legislators and citizens; and produces peripheral charts and illustrations in support of the numbers. Budgets are moving targets and the elements of the budget tend to move around.
Anytime we’re talking management we need to talk bean counting. And the accountants and managers in Central Accounting and Reporting may very well wish they were working with legumes rather than the millions of dollars that flow through state programs. Any and all financial transactions with and within state agencies are organized and monitored by CAR through procedures and policies produced by CAR in accordance with state law, federal regulations and governmental accounting and reporting standards. CAR also produces an annual report, the CAFR, which media, investors and others study for a picture of the state’s financial health.
Central Purchasing and Capital Assets Management provide traditional business services that may be very familiar to private industry in Oklahoma. Central Purchasing has leveraged technology and economies of scale to realize real improvements in procuring goods and services for the state. Central Purchasing has improved to a current level of 41 days from requisition to award.
Capital Assets Management division employees keep busy. CAM duties include managing state properties, state construction projects like the Capital’s renovation. They also manage the state’s fleet services and insurance and printing for the State of Oklahoma. So, if you remember going to a sock hop or basketball game in the National Guard Armory on 23rd Street, you might go by and check it out. It’s now for sale, a state surplus property, managed by CAM.
Listen, if you go by the old armory, be sure and check out the State Capitol building, just down the road. The Capitol Restoration Project has been working for over a year now, cleaning and restoring the Capitol’s limestone façade while working on improvements inside. If you’ve ever entered the Capitol Building through the west entrance, be sure and take a look now. The first-floor hall from the entrance has been widened by at least twenty feet and finished in polished marble. It’s breath-taking.
Once you see the restored capitol you may decide you want to work for the state. The Human Capital Management division manages the HR functions formerly known as OPM. HCM announces and processes openings with the state and then provides training and development for state employees. Thousands of applications are processed each year and each applicant hired becomes an employee with a need for payroll, benefits…and a place to sit. That’s up to CAM to find them a chair.
New employees will need health insurance. They may choose one of the insurance plans provided by the Employee Group Insurance Division. EGID also administers dental and insurance plans for state employees as well as retirees. EGID worked with pharmacy companies to lower costs by 40 million dollars.
Information Services is all about technology but it exists to make everyone’s job easier, more efficient. Best practices in digital services are projected to render many millions of dollars’ savings to Oklahoma citizens.
We’ve done a lot, but we’re just getting started. There’s lots of hard work left to do. You’ll see. Just watch what we can do.