You are here

Administrative Programs Officer

E12

Basic Purpose

Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities.  This may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities.

Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various agency functions or programs, may also be included in this job family.

Typical Functions

The functions within this job family will vary by level, but may include the following:

•Plans, organizes and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency.

•Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program.

•Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.

•Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals.

•Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs.

•Plans, develops and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences.

•Drafts policies and procedures, and develops contract or grant proposals.

•Reviews proposed legislation and recommends changes; may act as legislative liaison.

Level Descriptors

The Administrative Programs Officer job family consist of four levels of work, which are distinguished by the depth, and breadth of accountability and the level of responsibility assigned for providing direction and leadership in administering assigned programs or activities.

LEVEL I:                                 CODE:  E12A                                      SALARY BAND:  J

At this level employees are assigned responsibilities which are limited in size or scope involving the supervision, direction, management, coordination, or implementation of various programs or functions within an agency.  This may include professional or supervisory level work with responsibility for an important component of a comprehensive or specialized operating program, providing services in a variety of management areas such as formulation of agency policies, budget preparation, physical plan operations, or personnel and fiscal management, or performing highly specialized executive level administrative support functions and activities.

Knowledge, Skills and Abilities required at this level include knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; and of federal and state laws and regulations relating to administration of assigned programs.  Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; and to organize and present facts and opinions.

Education and Experience requirements at this level consist of a bachelor's degree and one year of professional or technical administrative* experience in business or public administration; or an equivalent combination of education and experience, substituting one year of qualifying experience for each year of the required education.

*Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.

LEVEL II:                             CODE:  E12B                                      SALARY BAND:  L

At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit or function which is of moderate size and scope or perform professional level work involving program supervision, development, coordination, or implementation with responsibility for a major phase of a program which is large in size and scope.  Responsibilities may include serving as an operating program manager assigned administrative, staff, or program responsibilities, performing functions in the areas of program management and development, providing guidance for operations and services, performing program planning, development and evaluation activities, and organizing and coordinating program services and activities.  Incumbents will be expected to perform assigned duties at all levels of complexity and will provide guidance, supervision and training to assigned staff.

Knowledge, Skills and Abilities required at this level consist of those identified in Level I plus knowledge of supervisory principles and practices.

Education and Experience requirements at this level consist of those identified in Level I plus two years of professional business or public administration experience.

LEVEL III:                        CODE:    E12C                                      SALARY BAND:    M

At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit or function, which is large in size and scope.  Responsibilities include program development, direction,  planning, and evaluation and organizing and coordinating program services and activities.  Incumbents will be given administrative freedom to plan, develop, and organize all phases of the work necessary for its completion within broad program guidelines.

Knowledge, Skills and Abilities required at this level consist of those identified in Level II plus ability to plan, direct, and review the work of others; to analyze complex situations and make responsible decisions; and to coordinate the work of organizational units.

Education and Experience requirements at this level consist of those identified in Level II plus one year of professional business or public administration experience in a supervisory or administrative capacity.

NOTE:  No substitution will be allowed for the required professional experience in a supervisory or administrative capacity.

LEVEL IV:                         CODE:    E12D                                      SALARY BAND:  O

At this level employees are assigned responsibilities involving the direction or management of a major statewide specialized agency program which is large in size and scope and involves the planning, development, coordination, and implementation of program functions and activities by other federal, state, or local governmental organizations.

Knowledge, Skills and Abilities required at this level consist of those identified in Level II plus ability to plan, direct, and coordinate the functions and activities of other governmental organizations.

Education and Experience requirements at this level consist of those identified in Level III plus one additional year of  professional business or public administration experience in a supervisory or administrative capacity.

NOTE:  No substitution will be allowed for the required professional level experience in a supervisory or administrative capacity.

Special Requirements

Some positions will require that applicants be willing and able to perform all job-related travel.

Some positions within the Oklahoma Department of Agriculture, Food and Forestry may require education and/or experience in the production, processing and/or wholesale marketing of agricultural products.