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Port of Entry Officer

G29

Basic Purpose

Positions in this job family are involved in the enforcement of state laws and administrative rules and federal regulations concerning intrastate and interstate motor carrier operations, motor vehicle operations, motor vehicle registration, driver licenses, and the transportation of property and hazardous materials. This includes stopping and inspecting any driver or commercial motor vehicle for violations; declaring and marking drivers and commercial motor vehicles Out-of-Service; weighing vehicles for size and weight violations; checking permits, registration and decals; impounding vehicles; inspecting motor carriers; issuing warnings, citations, and arresting state law violators; checking and enforcing state laws and administrative rules and federal regulations; and other appropriate actions against violators. Duties are accomplished while stationed at and around a port of entry or weigh station.

Typical Functions

The functions within this job family will vary by level, but may include the following:

  • Operates at and around a port of entry or weigh station to conduct inspections on commercial motor vehicles and drivers.
  • Declares and marks commercial motor vehicles and drivers Out-of-Service.
  • Verifies permits, registration, and decals.
  • Impounds vehicles when applicable.
  • Enforce state laws and administrative rules and federal regulations.
  • Creates reports and maintains relevant documentation and information.
  • Inspects vehicles and documents to determine compliance with applicable laws, rules, and regulations, and evaluates truck contents to identify substances being transported in violation of the law or established safety standards.
  • Enforces state size and weight laws.
  • Issues citations or warnings, properly applies applicable fees and penalties in accordance with state law and arrests violators; testifies at trials and hearings.
  • Performs vehicle and driver safety inspections in accordance with federal standards. Serves as liaison with the public concerning motor carrier problems and issues; explains the requirements and application of existing statutes and rules.

Level Descriptors

The Port of Entry Officer job family consists of four (4) levels that are distinguished by the complexity of assignments, the level of expertise required to perform the duties assigned, and the responsibility assigned for providing leadership to others.

Level I                                     Code:   G29A                            Salary Band:    I

This is the entry level of the job family where employees are assigned duties and responsibilities in a training status in order to build skills in the enforcement of state laws and administrative rules and federal regulations regarding motor carrier operations, driver licenses, motor vehicle registration, and permits.  This is also the non-peace officer level of the job family were employees could be assigned duties and responsibilities as a non-peace officer Port of Entry Officer. Employees will receive formal classroom and field training including Commercial Vehicle Safety Alliance (CVSA) approved inspection courses in North American Standard Inspections Part “A” and Part “B”, Hazardous Materials/Transportation of Dangerous Goods Inspections, Cargo Tank Inspections, and Other Bulk Packaging Inspections, application and enforcement of motor carrier laws and rules, commercial motor vehicle laws and rules, motor vehicle laws and rules,  driver license laws and rules, and Oklahoma Department of Public Safety policies and procedures, from CVSA certified  inspectors..  Employees may also receive formal classroom training through the Council on Law Enforcement Education and Training (CLEET) in law enforcement operations and procedures, state laws and federal regulations, self-defense, and use of firearms. CLEET certification is preferred.

Knowledge, Skills and Abilities required at this level include those identified at Level I plus knowledge of law enforcement principles and practices; state laws and administrative rules and federal regulations concerning the transportation industry; of investigation techniques; of the rules of evidence; and of public relations in law enforcement programs.  Ability is required to exercise tact in securing compliance with laws and regulations; to perform inspections and investigations; to coordinate and direct the activities of others; and to conduct North American Standard Inspections Level I, Hazardous Materials/Transportation of Dangerous Goods Inspections, Cargo Tank Inspections, and Other Bulk Packaging Inspections, as a certified inspector.

Education and Experience:  Applicants shall be at least twenty-one (21) years of age and shall possess a high school diploma and three (3) years’ experience in the transportation industry or in the field of law enforcement.

Level II                                                Code:   G29B                            Salary Band:    J

This is the career level of the job family, where employees are assigned duties and responsibilities at the full-performance level and perform a wide range of tasks involving the monitoring and inspecting of motor carriers and providing presentations to motor vehicle industry workers and the public.  Direct supervisory responsibilities are not assigned at this level, but incumbents may serve as a lead worker at ports of entry at port of entries or weigh stations.

Knowledge, Skills and Abilities required at this level include those identified in Level I plus knowledge of state and federal laws related to public safety and criminal conduct; of traffic control; of methods and techniques used in conducting investigations; of emergency response procedures; and of first aid techniques and ability to react quickly and effectively in emergency situations.

Education and Experience required at this level include those identified in Level I plus certified as an inspector for North American Standard Inspections Level I, Hazardous Materials/Transportation of Dangerous Goods Inspections, and Cargo Tank Inspections or have one (1) year of experience as a CLEET certified law enforcement officer.

Level III                                   Code:   G28C                            Salary Band:    K

This is the specialist level of the job family, where employees are assigned responsibility for planning, organizing, and directing motor carrier enforcement in a specific location of the state or over a certain regulatory enforcement within the state. In this role they will perform duties as specified in Level II as well as coordinate and monitor various enforcement activities and determine additional requirements for special investigations regarding regulation of motor carriers, highway truck safety, and hazardous materials.  Employees at this level perform specific duties as assigned which include: conducting basic field training and continuing education; training others on software usage; performing safety inspections on commercial vehicles, cargo tank vehicles, other bulk package vehicles, and vehicles transporting hazardous materials; and performing driver inspections.

Knowledge, Skills and Abilities required at this level include those identified in Level II plus knowledge of training principles; and of methods of planning and organizing. Ability is required to apply special investigation techniques.  

Education and Experience required at this level include those identified in Level II and two (2) years of experience in motor carrier enforcement.

Level IV                                   Code:   G29D                            Salary Band:    L

This is the leadership level of the job family, where employees are assigned responsibility for planning, organizing, and directing motor carrier enforcement in an assigned region of the state.  Employees will be assigned responsibility for direct supervision of Level I, II, and III Port of Entry Officers; and planning, organizing, reviewing and evaluating the work assigned to Level I, II, and III Port of Entry Officers.  Employees will set work schedules, advise staff on questionable situations, and evaluate effectiveness of activities.

Knowledge, Skills and Abilities required at this level include those identified in Level III plus knowledge of the principles and techniques of supervision.  Ability is required to plan and direct the activities and assignments of multiple work units; to testify in court; and to use theoretical and practical frameworks to describe complex law enforcement techniques in understandable usable ways.

Education and Experience requirements at this level consist of those identified in Level III plus one additional year of qualifying experience.

Special Requirements

  • Incumbents for Level I and II shall be certified by CVSA to conduct Level I Inspections within six (6) months from the date of employment.
  • Incumbents for Level I and II shall be certified in Hazardous Materials/Transportation of Dangerous Goods Inspections after they have completed 100 Level I Inspections.
  • Incumbents for Level I and II shall be certified in Cargo Tank Inspections after completion of the Hazardous Materials/Transportation of Dangerous Goods Inspections class.
  • Incumbents for Level I and II shall complete the Other Bulk Packaging Inspections class after completion of the Cargo Tank Inspections class.
  • Incumbents for Level I and II shall have completed the above listed certifications and class- , no later than two (2) years from the date of employment.
  • Incumbents shall complete the North American Standard Inspection Part “A” and Part “B” classes and pass the Part “A” and Part “B” tests before starting any portion of CLEET training.
  • Applicants for Levels, III, and IV, shall be certified by CVSA to conduct the inspections and training required within the job level prior to promotion.
  • Applicants must be willing and able to be on call twenty-four (24) hours per day; be willing to travel frequently and be away from home for extended periods of time; be willing to relocate to the place of assignment; be willing to accept the physical discomforts and/or dangers inherent in the work.