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Retirement Benefit Administrator

A51

 

Basic Purpose

Positions in this job family are assigned responsibilities involving the direction of retirement benefit programs for the Oklahoma Public Employees Retirement System.  This includes insuring proper maintenance of all retirement system records and establishing methods and procedures for providing benefit information to active and retired program members, agency representatives, and retirement coordinators.

Typical Functions

The functions within this job family will vary by level, but may include the following:

  • Plans and organizes division operations necessary to carry out assigned functions.
  • Directs and supervises lower level managers in day-to-day division operations.
  • Reviews and analyzes activity reports to optimize division operations; directs implementation of necessary changes to existing operations.
  • Develops and updates division budgets for all activities.
  • Directs the preparation of employee retirement manuals, employee handbooks, and annual reports pertaining to retirement benefit program information; updates and revises existing printed materials and forms; advises agency personnel, retirement coordinators and retirement system members on applicable laws, rules and regulations.
  • Develops policies and procedures applicable to retirement benefits and membership contributions; applies actuarial methods provided by the system actuary and management needed to evaluate the program.
  • Plans and organizes annual meetings with agency retirement coordinators to explain new retirement legislation, rules and regulations; disperses new printed materials and documents to appropriate groups or individuals; develops training aids for new retirement coordinators.

Level Descriptors

This job family consists of two levels which are distinguished based on the level of responsibility assigned involving management or direction of the retirement benefit program.

Level I                                     Code:  A51A                             Salary Band:  L

At this level employees are assigned responsibilities which involve assisting in the direction of the retirement benefit program.  In this role they may serve as an assistant to the Administrator of the Benefit Determination Division in directing the overall operations of the division or be assigned responsibilities for directing a major component of the retirement benefit program, including supervision of lower level supervisors.

Knowledge, Skills and Abilities required at this level include Knowledge of supervisory principles and practices; of applicable state rules and regulations relating to retirement benefit programs; and of office administrative and managerial methods and procedures.  Ability is required to direct and supervise the work of others; to exercise initiative; to make independent decisions in accordance with laws, rules and regulations and apply policies to difficult problems; to follow complex oral and written instructions in detail and with accuracy; and to establish and maintain effective working relationships with others.

Education and Experience requirements at this level include a bachelor’s degree and four years of experience in auditing, claims adjusting or benefit eligibility determination, one year of which must have been in a supervisory or administrative capacity; or an equivalent combination of education and experience, substituting one additional year of experience for each year of the degree.

Level II                                     Code:  A51B                             Salary Band:  N

At this level, the incumbent employee will be assigned responsibility for the overall operation of the retirement benefit program for the Oklahoma Public Employees Retirement System.  This will include direction of assigned staff in completing required tasks and activities related to the program, interpreting and enforcing Board approved policies and procedures, and assisting in developing policies applicable to retirement benefits and membership contributions.

Knowledge, Skills and Abilities required at this level include knowledge of the principles and practices of administering a retirement system, including the implementation of auditing and accounting systems; of record retention principles and practices; of state and federal laws, including tax laws, related to retirement systems; and of office administrative and managerial methods and procedures.  Ability is required to direct the work of others; to exercise initiative, to make independent decisions; to express ideas clearly and concisely; and to establish and maintain effective working relationships with others.

Education and Experience requirements at this level consist of those identified at Level I plus two additional years of qualifying experience in a supervisory or administrative capacity.