P-Card purchases are subject to Statewide Accounting Manual, Chapter 8.34.1 Advance Prepayments.
The P-Card can be used for conference registration when one of the following criteria is true:
- The organization requires pre-registration along with payment and by standard policy will not accept a state purchase order/contract in lieu of payment.
- A discounted fee is offered if registration is paid in advance. To qualify for this exception the vendor must allow for substitution of the participant, and provide for a 100 percent refund if the event is cancelled.