You are here

Frequently Asked Questions - Budget - Encore - Position Budgeting

No. On the allocation line within a position, allocation one would include the state-wide program and allocation line two would be allocated to "no program." You can have as many allocation lines as needed.
If you’re changing funding, yes, that is a budget check item and is a revision. Those rules do not change.
Only as applicable. It is not anticipated that all dollars personnel-wise, or otherwise, will be associated with a statewide program at this time.
OMES will run the queries centrally and distribute your agency-specific data via your OMES budget analyst.
You enter time from July 1 to Dec. 31 and then Jan. 1 to June 30 to take into consideration the new benefit weight. Essentially, effective dated runs on benefit allowance will account for the benefit cost change. Changes can be entered for multiple employees at one time.
Base pay is in position budgeting and overtime is allocated however you need to. Overtime is entered in your line item budget. You have a line for the overtime code and you enter that as a line item budget not associated with a position.
You can continue to double fill because when your actuals come in they will be increased in that position on the Hyperion side because you’re having two salaries feed that position for a couple of months. You may also open a new position for the new hire and then move that person into the appropriate position when the incumbent retires.
Only if it’s going to result in you not having enough budget allotment to make payroll out of that fund, similar to the current system. If you make changes mid-year, and you won’t have allotment to cover it, you would have to do a revision. It’s basically the same from that perspective.
It’s very flexible. On the allocation line you have a start date and an end date. If you learn that you lose a grant in a period of time in midyear or three-quarters of the way through the year, you can end date it, and then you’ll have to find another funding source to pay for that position. You can do it through a mass update feature, so you can call up every position that’s on that grant, end date all those positions because, let’s say you lost that grant, and you can move it to appropriated or vice versa. I mean very, very flexible, and that’s why we created the mass update feature.
The PINs never really go away, but if you inactivate them, and you decide to place someone in one of those PINs; you can always reactivate them. If you mark as inactive, the PINs won’t go over to Hyperion, so they won’t have to be dealt with in that application. If later on during the year you say, “Oh, you know what? I really need to request another PIN,” the PINs are still there. The inactivation just “hides” them, but the PIN is still available.

Yes, but those are fairly limited. There are a number of reasons why you would have an employee with multiple PINs. You could have an employee that’s getting more than one rate of pay based on different types of work they’re doing, so that’s really going to be two different jobs, so it will be two different PINs. You will adjust the FTE if they will only be filling that position at maybe 25% or 50%. You will have to adjust the FTE value because you don’t want to have one-and-a-half of a single person.