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Frequently Asked Questions - Order Tech

Leasing (7)

There is a limit of up to $50,000 that can be procured at one time per the procurement information memorandum “Delegation of Authority from CIO for Certain IT Procurement Purchases”. However, if you are leasing 15 devices or more and/or the locations of the individuals receiving the devices are geographically dispersed then additional coordination will be necessary. Please contact your OMES IT Strategist or Account Executive to assist with the information needed for these orders.

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To comply with state IT Standards and the Oklahoma IT Security policy, OMES is responsible for device inventory and will be tracked in the OMES inventory system. The agencies are assuming the responsibility of the payment obligation.

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Contact your OMES IT Strategist or Account Executive for more information about the device or to have a demonstration scheduled.

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Once the order is placed, you can track the ship and arrival dates on the Dell ordering web page. Once devices are received in the deployment center, the order point of contact will receive updates through the Service Desk Self Service Portal.

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Estimated time of delivery for leased devices will be 5-10 business days once they are received in deployment. The order point of contact will be invited to a kick off call once the devices are received to schedule device delivery for end users.

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All devices will be shipped directly to the deployment center where they will be imaged and configured. Before devices show up at the deployment center, OMES needs to know which individuals in your agency will receive the devices, specific software that needs to be installed, and etc. This information will be used by both the deployment vendor and OMES to ensure seamless delivery of all devices.

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You will still need to complete the DFS Billing Information form as indicated since the leasing portal will be a separate section on the Dell ordering web page.

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This portal may only be used for acquiring hardware, software and accessories that meet the state PC standards via PCard or leasing agreement. Meeting our state standards means the product works within our technology environment, meets our state architecture, meets our security requirements and is supportable by OMES. If your agency has requested exceptions to the PC standards, you will need to continue working with your OMES Account Executive. View preapproved software and hardware for your agency at approved.ok.gov.

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The only payment type that is accepted at this time on the portal is P-card.

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Per the procurement information memorandum “Delegation of Authority from CIO for Certain IT Procurement Purchases” the state Chief Information Officer has statutory approval authority over all information technology and telecommunications acquisitions as defined in the Oklahoma Central Purchasing Act. View the PIM for more detailed information on purchasing limits.

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If there is an item not on the product catalog that needs to be ordered, complete the product request form and OMES will work with our vendor to review and determine if this is something that can be added to the catalog or if it is a standalone request that needs further information to develop purchase quotes.

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Our partner portal pages only showcase software and hardware that have been preapproved by your agency and that meets our state standards for stability and security. View preapproved software and hardware for your agency at approved.ok.gov.

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It is not necessary to purchase items through OMES that are available through Order Tech Now. Order Tech Now allows you to pay for preapproved products and services directly, saving you time and hassle to purchase what you need.

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