- Time of award. The State Purchasing Director shall not make a contract award at a bid opening. The contract award shall be made upon completion of the following:
- bid evaluation;
- documentation of evaluation on each bid;
- determination of the lowest and best or best value bidder;
- verification of Oklahoma and Federal debarment status;
- verification, pursuant to applicable provisions of law, that the supplier is registered with the Secretary of State and franchise tax payment status pursuant to 68 O.S. §1203 and §1204, whenever the contract amount is Twenty-five Thousand Dollars ($25,000.00) or greater;
- verification with the Oklahoma Tax Commission that the business entity to which the state contract is to be awarded, has obtained a sales tax permit pursuant to 68 O.S. §1364 if such entity is required to do so;
- coordination of award with the requisitioning state agency, if applicable; and
- completion of any administrative tasks.
- Award by item. If a solicitation does not specify an all or none bid, the State Purchasing Director may award to more than one bidder by awarding contract by item or groups of items.
- No contract award. A contract may not be awarded when:
- The State Purchasing Director determines no bid meets the requirements of the solicitation.
- The State Purchasing Director determines that all bids exceed fair market value for the acquisition.
- The State Purchasing Director determines the bid price exceeds available state agency funds.
- The State Purchasing Director determines the state agency no longer requires the acquisition in the form or manner the solicitation specifies.
- The State Purchasing Director determines not awarding the contract to be in the best interest of the state.
- Evaluation tie. Whenever it is determined that two or more bids are equal, the State Purchasing Director shall determine the successful bidder by a coin toss.
- Notification of successful bidder. The State Purchasing Director shall notify the successful bidder within five (5) days of the contract award.
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74 O.S. § 85.44E. Disabled Veterans Enterprise Act
- This act shall be known and may be cited as the “Disabled Veteran Business Enterprise Act”.
- As used in this section:
- "Service-disabled veteran" means any individual that is disabled as certified by the appropriate federal agency responsible for the administration of veterans' affairs; and
- "Service-disabled veteran business" means a business:
- not less than fifty-one percent (51%) of which is owned by one or more service disabled veterans or, in the case of any publicly owned business, not less than fifty-one percent (51%) of the stock of which is owned by one or more service-disabled veterans, and
- the management and daily business operations of which are controlled by one or more service-disabled veterans.
- In awarding contracts for the performance of any job or service, all agencies, departments, institutions and other entities of this state and of each political subdivision of this state shall give a three-point bonus preference to service-disabled veteran businesses doing business as Oklahoma firms, corporations or individuals, or which maintain Oklahoma offices or places of business.
- In implementing the provisions of subsection C of this section, the following shall apply:
- The Director of the Office of Management and Enterprise Services shall have the goal of three percent (3%) of all such contracts described in subsection C of this section to be awarded to such veterans; and
- If an insufficient number of such veterans doing business in this state submit a bid or proposal for a contract by an agency, department, institution or other entity of the state or a political subdivision, such goal shall not be required and the provisions of paragraph 1 of this subsection shall not apply.
- The Director of the Office of Management and Enterprise Services may promulgate rules in order to implement the provisions of this section.
260:115-7-36. Contract award
260:115-13-1. Awarding Contract
Bidders responding to a solicitation meeting the criteria of a service-disabled veteran business as defined in 74 O.S. § 85.44E shall be given a three percentage (3%) bonus points preference during the solicitation evaluation.
- Bidder Requirements.
- Bidder shall respond to the solicitation as a service-disabled veteran business by checking ‘YES' to the Disabled Veteran Business Enterprise Act question on the Responding Bidder Information form in the solicitation.
- Bidder shall provide a letter from the United States Department of Veterans Affairs which certifies the veteran(s) has a service connected disability.
- Bidder shall provide documentation of the business organizational structure demonstrating,
- Not less than fifty-one percent (51%) of the business ownership is by one or more service-disabled veterans, and
- The management and daily business operation is controlled by one or more service-disabled veterans.
- Solicitation Evaluation Requirements. After the total evaluation score for each responding bidder has been calculated, three percentage (3%) bonus points will be added to the total evaluation score for each responding bidder meeting the criteria of a service-disabled veteran business.
- Reporting Requirements. Pursuant to 74 O.S. § 85.44E, the Director of the Office of Management and Enterprise Services shall have a goal of three percent (3%) of all contracts be awarded to service-disabled veteran businesses. On or before September 1 of each year, each state entity shall submit an electronic report to the State Purchasing Director documenting all solicitations awarded by the state entity in the previous fiscal year. The State Purchasing Director will define the report format and content required to collect the service-disabled veteran business data.