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CAR Newsletters

Volume 30, No. 1, July 10, 2019

Payroll

  • Fraudulent Unemployment Insurance Claims
  • Ongoing Payroll Fraud Attempts
  • JP Morgan Alert - Payroll Direct Deposit Scheme
  • Payments After Date of Employee Death
  • Employee Direct Deposit Verification of Bank Routing Number
  • New Account Codes for Higher Education Payroll

Accounts Payable

  • Fiscal Year Crossover Expenditures
  • Miscellaneous Payments
  • Travel Payments

P-Card/Travel

  • Statewide Travel Contract

Volume 29, No. 12, June 12, 2019

Payroll

  • Fraudulent Unemployment Insurance Claims
  • FY Combo Code Conversion Schedule
  • New Departments for use in PS HCM
  • HB 2771 Statutory Pay Raises
  • Changes in Fees for SoonerSave Deferred Savings Plan
  • Changes in Fees for Pathfinder Retirement Plan
  • No Change in State Share of Oklahoma Public Employees Retirement System
  • No Change in Employer Contribution Rate for Justices and Judges Retirement System
  • No Change in State Share of Oklahoma Law Enforcement Retirement System
  • No Change in Federal Matching Contribution for Teachers Retirement System
  • Schedule of FY-2020 Pay Periods

Higher Education Payroll

  • Higher Ed Deferred Payroll

Treasurer's Office

  • Notice of Relocation of Operations from the State Capitol as of July 1, 2019

Training

  • EFT Participant Maintenance
  • OKC American Payroll Association Monthly Lunch & Learn Chapter Meetings
  • Payroll Law 2019
  • American Payroll Association: PayTrain Courses
  • 2019 Oklahoma Payroll Conference
  • Best Practices for Payroll Taxes and 1099 Issues
  • The Complete Guide to Payroll Taxes and 1099 Issues

Accounting

  • Fiscal 2019 Year End Miscellaneous Claim Vouchers and Orders Processing
  • Accounts Payable Year-End Preparations

Volume 29, No. 11, May 8, 2019

Top Story

  • Payroll Fraud

Payroll

  • Using State Vehicles to Commute
  • Payroll Processing and Submission Requirements - Reminder
  • Payroll Stat Cancelled Warrants Not Eligible for Reissue
  • W-2 Reporting of Employer-sponsored Group Health Insurance
  • Processing of Taxable Fringe Benefits with Payable Wages
  • Military Differential Wage Payments - Taxation and Reporting
  • Payroll Processing Deadline

1099 Information

  • W-9 Requests for Agencies

Accounting

  • Clearing and Agency Special Account Reconciliations
  • FY 20 Treasury State Agreement

Travel

  • Method of Booking Airfare

Agency News

  • Electronic Payment Requirement

Volume 29, No. 10, April 10, 2019

Payroll

  • Social Security Administration Notification of Name/SSN Errors
  • Internal Revenue Service Information Reporting Penalties
  • Pathfinder Retirement Plan Coverage Begin Date
  • Reminder - Employee Moving Expense Payments Are Taxable
  • SoonerSave Contributions to Employee Accounts
  • SoonerSave Contributions and Eligible Compensation
  • Outstanding Wages Beneficiary Designation Option
  • Deceased Employee Payroll Processing and Reporting
  • Updating Employee Bank Routing Numbers
  • Adjustments to Oklahoma Child Support Payments
  • Submission of OMES Form 94P - Tidbits
  • HCM System Calculated Taxes

1099 Information

  • 1099 Tax Information Quarterly Report

Accounting

  • Oklahoma Child Support and Financial Reports

P-Card

  • Authority Orders

Training

  • OKC American Payroll Association Monthly Lunch & Learn Chapter Meetings
  • Payroll Law 2018

Volume 29, No. 9, March 18, 2019

Payroll

  • International Students on Optional Practical Training or Curricular Practical Training Employed by State Agencies
  • Payroll Fraud
  • Additional Payroll Fraud Information
  • Social Security Number Changes
  • Employee Name and Social Security Number Entries in HCM
  • Employee Name and Social Security Number Entries in BAS
  • PeopleSoft HCM Query for 633xxx Account Reconciliations
  • Payroll Processed before a Reversal is Completed
  • Employee Direct Deposit Verification of Bank Routing Number

Accounts Payable

  • Voucher Processing of 1099 Reportable Payments for Vendors with an OTC Tax Hold (Tax Snag)

Financial Reporting

  • GASB Requirement

Travel

  • Lodging Rates

From Treasurer's Office News

  • Notifications of Change Procedures

Training

  • Upcoming Financial Policy Training
  • OKC American Payroll Association Monthly Lunch & Learn Chapter Meetings
  • Payroll Law 2018
  • OKFMA Special Quarterly Meeting

Volume 29, No. 8, Feb. 8, 2019

Payroll

  • IRS Lock-in Letters – Terminated Employees
  • IRS Form W-4 and OK W-4 Exemption Renewals
  • Updated OMES Form DER
  • Compensation to Employees and Former Employees, Including Settlements
  • Settlements Paid to Attorneys
  • Reporting Requirements for Repayments of Prior Year Wage Amounts
  • Reduction of Annual Leave Hours for Overpayments
  • Outstanding Wages Beneficiary Designation Option

Miscellaneous

  • Affordable Care Act (ACA) 1095-C Form Reminders

Higher Education Entities

  • PFT Processing for Cancellations and Adjustments
  • Alpha List/Open Books File

1099 Information

  • 1099 M Corrections

Accounting

  • Common Issues Related to Clearing and ASA Accounts

Accounts Payable

  • OMES Inter Unit Billing Vouchers
  • OMES Form 20R – Reminder

P-Card/Travel

  • Training Updates

Purchasing

  • Statewide Accounting Manual Update

Training

  • Form I-9 and E-Verify Webinars
  • OKC American Payroll Association Monthly Lunch & Learn Chapter Meetings
  • Payroll Law 2018
  • OFMA Special Quarterly Meeting

Volume 29, No. 7, Jan. 9, 2019

Payroll

1099 Information

Accounting

Financial Reporting Unit

Miscellaneous

Volume 29, No. 6, Dec. 7, 2018

Top Story

  • Changes to Statewide Accounting Manual

Payroll

  • Statewide Employee View (0491) Changes
  • Deadlines for December Payrolls
  • Oklahoma Income Tax Withholding Certificate (Form OK W-4)
  • OMES Contact Information for Tax Year 2018 Reporting
  • Agency Payroll Corrections - Year-End Review
  • Taxable Fringe Benefits
  • Employee Overpayments Collected After Year End
  • Agency Address Verification
  • State HCM System Use of Addresses on W-2s
  • State HCM System Use of Addresses on 1095-C, ACA Reporting Form
  • PeopleSoft MailDrop for Year End Processing
  • Envelopes
  • W-2, 1095C, and 1099 Pick-Up Instructions
  • Payroll - End of Calendar Year 2018
  • Backup Withholding
  • Correcting W-2s
  • Federal Income Tax Withholding
  • Employee's Federal Withholding Allowance Certificate (W-4) Information
  • Employee Federal W-4 Lock-in Letters
  • 2019 Rates and Maximums for FICA & Unemployment

Higher Education Payroll

  • December Payroll Deadlines
  • Payroll Fund Transfer (PFT) Reversal Files

Miscellaneous

  • ACA Reporting Reminders for 2018
  • Correcting Form 1095-C

Agency News

  • 2019 Valid EFT Date Calendar

1099 Information

  • 2018 - 1099 Report
  • 1099 File Format - Outside Agencies
  • 2018 - IRS Tax Filind Deadline - Reminder

Accounting

  • Reminder on Federal Taxpayer Offset Program
  • Late Payment to Vendors - Interest Rate - FY 2019

Volume 29, No. 5, Nov. 7, 2018

Payroll

  • Deadlines for November Payrolls
  • Taxability of Gift Cards, Certificates, and Coupons
  • Refunds of Taxes for Overpayments to Employees (Form 94)
  • Submission of OMES Form 94P - Tidbits
  • Reduction of Annual Leave Hours for Overpayments
  • W-2 Reporting of Employer-Sponsored Group Health Insurance
  • State HCM System Use of Addresses on W-2s
  • State HCM System Use of Addresses on 1095-C, ACA Reporting Form
  • Agency Address Verification
  • PeopleSoft MailDrop for Year End Processing
  • Envelopes
  • Employee Benefits Department - PeopleSoft Deduction/Trailer Codes
  • Deceased Employee Payroll Processing and Reporting
  • Outstanding Wages Beneficiary Designation Option
  • OMES Form PWC, Payroll Warrant Cancellation
  • Paper Warrant Cancellations
  • Direct Deposit Cancellations

Human Capital Management

  • Affordable Care Act (ACA) Reminders

Training

  • The Complete Guide to Payroll Taxes and 1099 Issues
  • Payroll Law 2018
  • Form I-9 and E-Verify Webinars

Volume 29, No. 4, Oct. 16, 2018

Top Story

  • Release of Revised Statewide Accounting Manual

Payroll

  • Deadlines for November Payrolls
  • Federally Funded Agencies with Defined Contribution (Pathfinder) Plan Employees
  • IRS Allows Exclusion of 2017 Qualified Moving Expenses Paid in 2018
  • Employee Moving Expense Payments Are Taxable
  • OPERS Change Effective Nov. 1, 2018, for Elected Officials/Legislators
  • Payroll Warrant Reversals
  • Using State Vehicles to Commute
  • Payroll Warrants Issued in Error
  • Payroll Stat Canceled Warrants Not Eligible for Reissue
  • State HCM System Use of Addresses on W-2s
  • State HCM System Use of Addresses on 1095-C, ACA Reporting Form
  • Agency Address Verification
  • PeopleSoft MailDrop for Year End Processing

1099 Information

  • Review 1099 Reportable Transactions Report

Higher Education Entities

  • 1099 Information for Higher Education Entities
  • November Payroll Deadlines

Accounting

  • Lapsed Funds

Financial Reporting

  • Audit Report Deadline – Pensions/Component Units/College & Universities

Travel

  • Travel Updates

Purchasing/Vendor Information

  • Independent Contractor or Employee?

Training

  • PeopleSoft Financials Query Training
  • OKC American Payroll Association Monthly Lunch & Learn Chapter Meetings
  • APA Preparing for Year End and 2019
  • Certified Government Financial (CGFM) Training Program
  • The Complete Guide to Payroll Taxes and 1099 Issues
  • Payroll Law 201

Volume 29, No. 3, Sept. 10, 2018

Payroll

  • October Columbus Day Federal Holiday
  • Payroll Fraud
  • Additional Payroll Fraud Information
  • Revised Income Withholding for Support (IWO) form
  • HCM System Calculated Taxes
  • Pathfinder Retirement Plan Coverage Begin Date
  • Searching for Individuals using the Statewide Employee View
  • SoonerSave Contributions to Employee Accounts
  • SoonerSave Contributions and Eligible Compensation
  • Taxability of Gift Cards, Certificates, and Coupons
  • Taxable Fringe Benefits
  • Employee Overpayments Collected After Year End
  • Reduction of Annual Leave Hours for Overpayments
  • Deceased Employee Payroll Processing and Reporting
  • Outstanding Wages Beneficiary Designation Option
  • OMES Form PWC, Payroll Warrant Cancellation

Accounting

  • Review of Clearing and Agency Special Account Reconciliations
  • Accounting and Reporting Group E-mail
  • Deposit Corrections

Travel

  • Airfare Flight Comparison
  • New Per Diem Rates
  • Accounts Payabloe
  • Voucher Scan Deletion

P-Card

  • Reminder of Account Codes for Certain P-Card Transactions
  • Oklahoma Health and Payroll Deduction Expo 2018

Training

  • 2018 Oklahoma Payroll Conference
  • APA Preparing for Year End and 2019
  • Certified Government Financial (CGFM) Training Program
  • Payroll Law 2018
  • The Complete Guide to Payroll Taxes and 1099 Issues

Volume 29, No. 2, Aug. 7, 2018

Top Story

  • Merit Billing

Accounting

  • Notice on Deposit Corrections Usage
  • Late Payment To Vendors - New Interest Rate - FY 2019

Payroll

  • Payroll Fraud
  • Additional Payroll Fraud Information
  • Employee Moving Expense Payments Are Taxable
  • OK Child Support – Medical Support Orders
  • Federally Funded Agencies with Defined Contribution (Pathfinder) Plan Employees
  • Social Security Administration Notification of Name/SSN Errors
  • Internal Revenue Service Information Reporting Penalties
  • Employee Name and Social Security Number Entries in HCM
  • Compensation to Employees and Former Employees, Including Settlements

Training

  • Payroll Law 2018
  • OKC American Payroll Association Monthly Lunch & Learn Chapter Meetings
  • 2018 Oklahoma Payroll Conference
  • APA Preparing for Year End and 2019
  • Certified Government Financial (CGFM) Training Program

Volume 29, No. 1, July 3, 2018

STATE COMPTROLLER

  • Single Audit Tip
  • Proposed GASB Change – We Need Your Feedback
  • Interest on Late Payment

PAYROLL

  • Pathfinder SRDC Enrollment Code Being Used in Error on Paysheets
  • Updating Employee Bank Routing Numbers
  • Adjustments to Oklahoma Child Support Payments
  • Submission of OMES Form 94P - Tidbits
  • Reduction of Annual Leave Hours for Overpayments
  • OMES Form PWC, Payroll Warrant Cancellation -Faxing

HIGHER EDUCATION PAYROLL

  • Higher Ed Deferred Payroll

1099 MISC REPORTING

  • 1099 Tax Information Quarterly Report
  • Mid-Year 1099 IRS TIN Match

HUMAN CAPITAL MANAGEMENT

  • Vendor Changes to the Voluntary Payroll Deduction Program
  • EmpowerHR Introduces Oracle LEARN

TRAINING

  • OKC American Payroll Association Monthly Lunch & Learn Chapter Meetings
  • Payroll Law 2018
  • 2018 Oklahoma Payroll Conference
  • Certified Government Financial (CGFM) Training Program

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