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CAR Newsletters
Volume 31, No. 5, November 4, 2020
Top Story
- Payroll during the PeopleSoft Financials upgrade
- PeopleSoft Financials upgrade processing reminders
- November Cash Allocations
Payroll
- Deadlines for November payrolls
- W-2 reporting of Families First Coronavirus Response Act wages
- Employee Benefits Department – PeopleSoft deduction/trailer codes
- Taxability of gift cards, certificates and coupons
- OMES Form PWC, payroll warrant cancellation
- Refunds of taxes for overpayments to employees (Form 94P)
- Submission of OMES Form 94P
- Employee overpayments collected after year end
- Reduction of annual leave hours for overpayments
- Deceased employee payroll processing and reporting
- Outstanding wages beneficiary designation option
- W-2 reporting of employer-sponsored Group Health Insurance
- State HCM system use of addresses on W-2s
- State HCM system use of addresses on 1095-C, ACA reporting form
- Agency address verification
- PeopleSoft mail drop for year-end processing
- Envelopes
Higher Education Entities
- November payroll deadlines
Accounting
- Voucher documentation and scanning
- New lost/destroyed warrant replacement requirement
Travel
- Out-of-state travel moratorium
Central Purchasing
- Central purchasing act reform
Training
- The Complete Guide to Payroll Taxes and 1099 Issues
- OKC American Payroll Association Monthly Lunch & Learn Virtual Chapter Meetings
Volume 31, No. 4, October 8, 2020
Payroll
- Deadlines for November payrolls
- W-2 reporting of Families First Coronavirus Response Act wages
- Federal student loans reminder
- Submission of OMES Form 94P
- Employee moving expense payments are taxable
- Payroll warrant reversals
- Using state vehicles to commute
- Payroll warrants issued in error
- Payroll stat-canceled warrants not eligible for reissue
- State HCM system use of addresses on W-2s
- State HCM system use of addresses on 1095-C, ACA Reporting Form
- Agency address verification
- PeopleSoft mail drop for year-end processing
- Envelopes
Higher Edfucation Entities
- November payroll deadlines
Accounting
- Prompt payment information
1099 Information
- Review 1099 Reportable Transactions Report
Financial Reporting
- Audit report deadline – Pensions/component units/colleges and universities
- SEFA for audited component units
Agency News
- PeopleSoft Financials update
- AP Workflow information
Training
- Professional Development Training
- The Complete Guide to Payroll Taxes and 1099 Issues – Virtual
- Monthly Lunch & Learn virtual chapter meetings
Volume 31, No. 4, September 4, 2020
PeopleSoft News
- Accounts Payable Workflow module - Statewide rollout
- Upgrade status
Payroll
- President's executive order - Deferral of payroll taxes
- Employee direct deposit verification of bank routing number
- SoonerSave contributions to employee accounts
- SoonerSave contributions and eligible compensation
- Taxable fringe benefits
- Employee overpayments collected after year end
- Reduction of annual leave hours for overpayments
- Deceased employee payroll processing and reporting
- Outstanding wages beneficiary designation
- Adjustments to Oklahoma child support payments
1099 Information
- 1099 reporting changes - Tax year 2020
Accounting
- Scanning vouchers and documentation
- CAR forms submissions
- GSA federal per diem rate changes - Effective Oct. 1
Agency News
- Steve Wilson retirement
Volume 31, No. 2, August 11, 2020
COVID-19/CARES Act
- Purchase orders coded to COVID-19
- COVID - !9 reimbursement requests: Final round
Payroll
- Oklahoma child support: Medical support orders
- Employee overpayments and OMES Form 94P submission
- Employee name and Social Security number entries in HCM
- Social Security number changes
- Employee name and Social Security number entries in BAS
- Compensation to current and former employees, including settlements
- MISC
- Higher Education
1099 Information
- Mid-year 1099 IRS TIN match
- 1099 Infromation Quarterly Report
Accounting
- Clearing and ASA reconcilliations
Financial Reporting
- August GAAP package deadlines
Agency News
- Travel reimbursemen
- Survey from OST
- Voluntary payroll deduction vendor: Address change
Volume 31, No. 1, July 9, 2020
Top Story
- Change of address
CARES Act/ COVID-19
- Purchase orders coded to COVID-19
- CARES Act reimbursement request reminders
- Emergency advances
- Accounting for COVID-19 reimbursements and donated supplies/equipment
Payroll
- Payments after date of employee death
- Employee direct deposit verification of bank routing number
1099 Information
- 1099 Misc Reporting
Accounting
- Vouchers from remote agencies
Financial Reporting
- GAAP package season
Agency News
- Agencies that collect banking information (including Higher Education)
- New OMES Form 13 – fillable form
- Travel – airline statewide contract
- New voluntary payroll deduction vendors
- Central Purchasing
Traininig
- The Complete Guide to Payroll Taxes and 1099 Issues