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Construction & Properties

Construction and Properties (CAP) was created by the legislature to assist state agencies and serve as the contracting authority for building design and construction services.  

Mission
Plan, program and deliver construction and real estate services to support the current and long range facility needs of state agencies.

Programs

The State of Oklahoma Elevator Maintenance Program (the Program) is based on continuous improvement principles, which are delivering quality service and providing manufacturer-qualified parts and installation.  The program saves money and time by:

  • Pre-bid competitive pricing
  • Qualified assured service, parts and installation
  • Warranties per the general conditions of the contract
  • Inspections per Oklahoma Department of Labor (ODOL) regulatory requirements

The Elevator Maintenance Program operates much like Construction and Properties’ well-respected Roof Asset Management Program.  It provides for CAP Project Managers who are available to public agencies for consultation and oversight in areas of elevator maintenance and parts replacement. Only pre-qualified elevator contractors using only manufacturer-approved parts may be used as specified by contract.

The Elevator Maintenance Contract provides competitively bid, line item unit prices for preventative elevator maintenance requirements for public agencies, per Title 61 and the ODOL Elevator Safety Act and Administrative Rules, 59 O.S.§ 3020, et seq. OAC 380:70.  Contracts establish set prices for insurance losses, provide an expedient procurement vehicle for agencies to use and are designed to protect assets while continuing to provide public services with minimal disruption to normal business operations.

The Elevator Maintenance Program is a self-supporting, non-mandatory service provided to public agencies by utilizing an administration fee per contract or project.  Authorized public agencies include state agencies, counties, cities, towns, school districts and other political subdivisions of the State.

State of Oklahoma Elevator Maintenance Areas*

Areas 1-5
John Suarez
Oklahoma Independent Elevator
Office: 1-866-680-8432
Cell: 214-448-1311
Email: jsuarez@okindelevator.com
*Oklahoma Elevator Maintenance Program Area Map

CAP Contact Information

To take advantage of the Program, public agencies should refer to the Program Procedures link (Form M402)  or call CAP contacts listed below.

Project Consultations & Administrative Questions
Phone: 405-521-2112
Email: cap@omes.ok.gov

Personal or Common Carrier Delivery Only:
Will Rogers Building
2401 N. Lincoln, Suite 212

Oklahoma City, OK 73105

Postal Address:
Capital Assets Management
Construction and Properties
P.O. Box 53448
Oklahoma City, OK  73152-3448

Resources

The non-mandatory Indefinite Delivery Indefinite Quantity  Program was created as a purchasing solution to facilitate quick delivery of services for public agencies.  CAP has a number of contracts in place and provides this service for an administrative fee of 7% of the consultant's cost.  Several programs are available, including:

  • Architecture & Engineering Services:  General A&E Services for projects with an anticipated construction cost of <$1,500,000. or other non-construction consulting assignments where the consultant fee is <$100,000.

  • Construction Inspection:  Consultant confirms construction is following specifications through on-site visits and reporting.

  • Environmental Services:  Surveys, assessments, monitoring & abatement for existing structures in the areas of air quality, mold, asbestos, lead.

  • Geotechnical Testing:  Subsurface soils analysis and construction material testing.  This service is normally used prior to designing a new project and during construction to ensure compliance with the contract documents.

  • Land Surveying:  General surveying services for new construction, building additions, property evaluations, land transactions and easements.
    Pre-design Services: Includes needs assessment, programming and cost estimates for proposed new construction or major renovation projects.

IDIQ Program Contact Information

To read more about the IDIQ Program, please refer to the Program Procedures link (Form M600). For questions about the program, contact CAP representative listed below. 

Laurie Ryan
Programs and Services Section Manager
2401 N. Lincoln, Suite 212
Phone: 405-522-6762

Postal Address:
Capital Assets Management
Construction & Properties
P.O. Box 53448
Oklahoma City, OK 73152-3448
Fax: 405-522-0051

Agencies may request an IDIQ Consultant by submitting a CAP Form M302 to cap@omes.ok.gov.

Resources

The State of Oklahoma Paving Program (the Program) is based on continuous improvement principles: delivering quality-paving design, best value paving materials and manufacturer qualified installation.  The program saves money and time by:

  • Pre-bid competitive pricing
  • Total design and construction package
  • Qualified assured installation
  • Warranties per the general conditions of the contract

The Program provides oversight and recommendation in areas of Consultant Selection and Plan Review for public construction projects that include new pavement and paving replacement.  Construction and Properties (CAP) administers the Design Phase; the Bid Administration Phase, which includes the solicitation for bids, bid openings, bid evaluations and awards of public construction contracts for all projects; and the Construction Administration Phase includes tracking pay applications, warranty documentation and final acceptance.  The Program is a self-supporting non-mandatory service provided to public agencies by utilizing an administration fee for each contract.

The Program uses pre-qualified paving contractors using manufacturer-approved materials.  The Paving Program will operate much like the State of Oklahoma Roof Asset Management Program.

The Paving Maintenance Contract provides competitively bid, line item unit prices for preventative paving maintenance requirements for public agencies, per Title 61.  The contract establishes set prices for insurance losses and provides an expedient procurement vehicle for agencies to use and is designed to protect assets while continuing to provide public services with minimal disruption to normal business operations.

State of Oklahoma Paving Maintenance Areas*

Areas 1-5

Sawatzky Construction, LLC
Darryl Penner
Phone: 580-772-5563
Fax: 580-772-5799
Email: db.penner@sbcglobal.net
*Oklahoma Paving Program Area Map

CAP Contact Information

To take advantage of the Program, public agencies should refer to the procedures page or call CAP contact listed below.

Phone: 405-521-2112
Fax: 405-522-0051
Email: cap@omes.ok.gov

Personal or Common Carrier Delivery Only:
Capital Assets Management
Construction and Properties
Will Rogers Building
2401 N. Lincoln, Suite 212
Oklahoma City, OK  73105

U.S. Postal Delivery:
Capital Assets Management
Construction and Properties
P.O. Box 53448
Oklahoma City, OK 73152-3448

Resources

A state agency may participate in a performance-based efficiency contract pursuant to 61 OS §212 and 62 OS §318.  Capital Assets Management has completed a consultant selection process and has selected the following firms to provide energy services to state agencies:

  • Johnson Controls, Inc.
  • Performance Solutions

Program Structure

There are three phases to the Performance-Based Efficiency Program:

Phase I: Memorandum of Understanding This agreement binds the energy service company (ESCO) to perform preliminary analysis regarding the physical features and operating history of the facilities (buildings) under consideration. There is no financial obligation to the state for this stage of the program. Upon completion, neither party is bound to any further contractual relationship.

Phase II: Technical Energy Audit Contract In the second step, the ESCO performs a detailed energy performance audit on the specific buildings as agreed to by the state. There is a cost for this service, usually expressed in dollars (fractional) per square foot. This audit provides a cost basis for operating the existing building and the detailed information necessary to make a financial decision regarding a long-term performance-based efficiency contract. As a condition of the contract, the cost of the technical audit may be rolled into the terms of a performance-based efficiency contract. If the agency decides not to enter into the long-term contract, the agency must pay the sum stipulated in the audit contract.

Phase III: Performance-Based Energy Contract This is the contract for shared energy savings. The ESCO designs and installs new equipment and controls, which may consist of lighting, mechanical equipment, plumbing or other building systems that impact utility usage. The new equipment is financed by the ESCO, and the ESCO guarantees the minimum energy savings necessary to meet the debt service. Before entering into the contract, the agency should consult with the State Bond Advisor regarding the cost effectiveness of the financing. The ESCO guarantees energy usage will remain below the baseline established in the audit. The savings will pay for new and improved replacement equipment over the term specified in the contract, not to exceed 20 years. CAM recommends a 15-year term. Other financial considerations are allowed when computing the energy savings and the agency may ‘buy down” the cost of the contract.

Program Requirements

A state agency may make a request to participate in the program by making a request to CAM’s Construction and Properties Department.

CAP will assign an ESCO to the agency and a project manager to provide assistance to the agency as needed. A new project will be opened and a CAP project number will be assigned. CAP will prepare a memorandum of understanding with the ESCO and route to the agency and ESCO for signatures.

If the agency decides to proceed with a technical energy audit, the agency will provide a requisition for the amount specified. Funds must be encumbered at the time of the audit contract, in case the agency decides not to proceed with the performance contract.

If the agency decides to proceed with the performance-based efficiency contract, a requisition is sent to CAP. The requisition will be in the amount of the first year’s payment.  (See next section for fee instructions).

Requisition Process and Administrative Fees

Use CAP Form M701, Requisition Checklist for all requisitions to Construction and Properties. The following will apply when preparing the M701:

Phase I: Request for Program Participation and Memorandum of Understanding

For Project Description, state “Performance-Based Efficiency Program - Memorandum of Understanding”

  • Leave Vendor and Consultant Information blank
  • CAP Fee Code: 19, Miscellaneous Transaction, (See DCAM-CAP Form M701).

Phase II: Technical Energy Audit Contract

  • Fill in the same CAP number that was previously assigned by CAP
  • For Project Description, state “Performance-Based Efficiency Program – Technical Energy Audit”
  • Fill in Vendor information, leave Consultant Information blank.
  • For Estimated Project Cost, fill in amount agreed to with ESCO
  • CAP Fee Code: 4, Projects with Complex Requirements, (See DCAM-CAP Form M701).

Phase III: Energy Performance Contract

  • Fill in the same CAP number that was previously assigned by CAP
  • For Project Description, state “Performance-Based Efficiency Program – Energy Performance Contract”
  • Fill in Vendor information, leave Consultant Information blank.
  • For Estimated Project Cost, fill in Total Contract Amount and Annual Cost
  • CAP Fee Code: 4, Projects with Complex Requirements, Total Project Cost; compute fee on Total Project Cost (See DCAM-CAP Form M701).

Annual Renewals

The multi-year Performance-Based Efficiency Contract will be renewed by CAP on an annual basis.  The initial contract period shall be from 07/01/2017 through 06/30/2018 with the option to renew annually for 4 additional one-year periods.

PeopleSoft Term Codes

Currently, there is not a term code for this program. The agency’s PeopleSoft requisition should state “Performance-Based Efficiency Contract pursuant to 61 OS §212 and 62 OS §318.”

General Responsibilities

CAM/CAP

  • Process contracts and purchase orders
  • Assign project manager
  • General contract management
  • Technical assistance
  • Monitor and accept construction work

Using Agency

  • Assign UA lead point of contact
  • Provide identification, information and access to buildings under consideration
  • Review work product and make decisions concerning further participation
  • Financial responsibility for audit and performance contracts

Contacts

To take advantage of the program, public agencies should call the contacts listed below.

Johnson Controls, Inc.

Josh Wilkens
4730 SW 20th St.
Oklahoma City, OK 73128
Phone: 785-249-9221
Email: joshua.j.wilkens@jci.com
Website: www.johnsoncontrols.com
Performance Solutions, A Division of BCS

Chadd Currier
9237 Ward Parkway, Suite 108
Kansas City, MO 64114
Phone: 316-303-5890
Email: ccurrier@ps-bcs.com
Website: www.bcsperformancesolutions.com
Performance Solutions, A Division of BCS

Cris Christenson
1730 E. Douglas
Wichita, KS 67214
Phone: 816-282-2000
Email: cchristenson@ps-bcs.com
Website: www.bcsperformancesolutions.com

Program Consultation
Phone: 405-522-8896
Email:
cap@omes.ok.gov

Administrative Questions
Phone: 405-522-6762
Email: cap@omes.ok.gov

U.S. Postal Delivery:
Capital Assets Management
Construction and Properties
P.O. Box 53448
Oklahoma City, OK 73152-3448

The State of Oklahoma Real Estate Appraisers Program was initiated as a purchasing solution for authorized public agencies to obtain quick delivery of real estate appraisal services. The program offers Oklahoma certified general appraisers to appraise and prepare appraisal reports of property valuation or land valuation for real estate transactions.

CAP has a number of contracts in place with certified general appraisers and provides this non-mandatory service to authorized public agencies for an administrative fee of 7% of the appraiser’s fee. Authorized public agencies include any state agency, county, city, town, school district, board, commission, trust or other political subdivisions of the state.

CAP Contact Information

For questions about the program, contact the CAP representative listed below.

Laurie Ryan
Programs Manager
Phone: 405-522-6267
E-mail: CAP@omes.ok.gov

Personal or Common Carrier Delivery Only:
Will Rogers Building
2401 N. Lincoln, Suite 212
Oklahoma City, OK 73105

Postal Address:
Capital Assets Management
Construction and Properties
P. O. Box 53448
Oklahoma City, OK  73152-3448

FAX: 405-522-0051

Agencies may request an appraiser by submitting a CAP Form M302 to CAP@omes.ok.gov.

Related Topics
Procedures - Form M600A

The State of Oklahoma Roof Asset Management Program (the Program) is based on continuous improvement principles: delivering quality-roofing design, best value roofing materials and manufacturer qualified installation.  The program saves money and time by:

  • Pre-bid competitive pricing

  • Total design and construction package

  • Qualified assured installation

  • Warranties backed by the manufacturer

The Program provides oversight and recommendation in areas of Consultant Selection and Plan Review for public construction projects that include new roofing and roof replacement.  Construction and Properties (CAP) administers the Design Phase; the Bid Administration Phase, which includes the solicitation for bids, bid openings, bid evaluations and awards of public construction contracts for all projects; and the Construction Administration Phase includes tracking pay applications, warranty documentation and final acceptance.  The Program is a self-supporting non-mandatory service provided to public agencies by utilizing an administration fee for each contract.

The Program provides Manufacturer's Warrantees for ten and twenty-year terms for qualified roofing projects.  These projects use pre-qualified roofing contractors using manufacturer-approved materials.  The Program has delivered over two hundred warranted roof systems to public agencies in the last five years.  Customers include the Oklahoma Military Department, Department of Corrections, Oklahoma Tourism and Recreation, University of Oklahoma, Oklahoma State University, City of Edmond and many other public entities.

A critical component of the Program is the Oklahoma Roofing Maintenance Contract. In partnership with the Division of Capital Assets Management, Risk Management Department, the Roofing Maintenance Contract provides competitively bid, line item unit prices for preventative roofing maintenance requirements for state agencies.  The contract establishes set prices for insurance losses and provides an expedient procurement vehicle for agencies to use.  The contract is designed to protect assets while continuing to provide public services with minimal disruption to normal business operations.

State of Oklahoma Roof Maintenance Areas*
 

Areas 1 & 3

Areas 2 & 5

Area 4

Universal Roofing & Sheet Metal
Jimmy Guthrie
Phone: 405-799-6400
Fax: 405-735-3360
Email: jguthrie@ursm.net

Contact Oklahoma Roofing
Fred Whitener
Phone: 405-670-1429
Fax: 405-670-6053
Email: fwhitener@okroofing.com

Ford Roofing & Sheet Metal
Jeff Jung
Phone: 580-355-5447
Fax: 580-248-6081
Email: jeff@fordroofingok.com

*Oklahoma Roofing Program Area Map

CAP Contact Information

To take advantage of the Program, public agencies should refer to the procedures page or call CAP contact listed below.

Phone: 405-521-2112
Fax: 405-522-0051
Email: cap@omes.ok.gov

Personal or Common Carrier Delivery Only:
Capital Assets Management
Construction and Properties
Will Rogers Building
2401 N. Lincoln, Suite 212
Oklahoma City, OK  73105

U.S. Postal Delivery:
Capital Assets Management
Construction and Properties
P.O. Box 53448
Oklahoma City, OK 73152-3448

Resources

This non-mandatory State Environmental Abatement Program was initiated to provide public agency customers a responsive, cost effective solution for timely performance and regulatory compliance when dealing with environmental hazards in public buildings. This purchasing solution facilitates quick delivery of abatement services, on an as-needed basis, to any public agency including any state agency, board, commission, trust, municipality, county, school district or other state or local unit of government. The contract includes asbestos abatement, lead abatement, mold remediation and related remediation services.

The contracts are already in place and CAP handles the majority of the contract administration for your agency (see DCAM-FORM-CAP-M600E) for an administrative fee of 3.5% of the proposal amount, provided the agency accepts the proposal.

The contract was awarded to three vendors pursuant to an invitation for bids that considered pricing, capabilities and past performance. CAP verified references and customer satisfaction surveys from past customers as a part of the award process. Following each individual work order, the end user is asked to complete a Customer Satisfaction Survey as the vendor is required to maintain a high level of performance throughout the term of the contract.

Example Uses of the Contract

  • Asbestos Abatement
  • Lead-Based Paint Abatement
  • Mold Remediation – Traditional
  • Mold Remediation – Chlorine Dioxide Fumigation

Asbestos Abatement

  • EPA Certified and Oklahoma Department of Labor Licensed services for testing, abatement design and removal services.

  • Small-scale removal to accommodate normal facility maintenance. An example would be pipe insulation removal to facilitate replacing a boiler.

  • Emergency response cleanup, repair or removal, for example following a storm event or water damage that has or threatens to displace asbestos materials.

  • Asbestos abatement of any scope, such as may be necessary for a planned building renovation project. In this case, the vendor may be engaged early to coordinate with the design and construction team to minimize the impact to a project’s cost and schedule.

Lead-based Paint Abatement

  • Certified by the Oklahoma Department of Environmental Quality.

  • “Lead-Safe” work practices to accommodate minor work, such as window replacement.

  • Large-scale lead paint removal to remove a lead paint or dust hazard, or to accommodate renovation work.

Mold Remediation

  • Common sense approach to remediation of abnormal mold intrusion using EPA approved processes and published guidelines.

  • Isolation, containment and removal of visible mold damage due to water intrusion or malfunction of the building’s HVAC system (traditional mold abatement approach).

Mold Remediation - Chlorine Dioxide Fumigation

  • Chlorine dioxide fumigation provided by an approved subcontractor, licensed as a fumigant applicator by the Oklahoma Department of Agriculture with an approved EPA Label for the process (one of only two firms nationwide).

  • The benefits of using chlorine dioxide fumigation include:

    • Following water intrusion, fumigation eliminates low-level contamination before mold has the time to “amplify” into a larger, more costly remediation project.

    • Penetrates thoroughly to hidden surfaces to virtually eliminate mold present in the indoor environment. The process is also approved for mold abatement in ductwork.

    • Can greatly reduce the costs associated with removal of lightly damaged materials and thus saves substantially on necessary demolition and reconstruction work.

    • Renders dead mold spores non-allergenic. The process is beneficial to abate low to severe mold contamination in problem areas, such as old buildings (i.e. musty carpet), damp basements or anywhere employees have concerns with allergens or indoor air quality issues. The fumigation treatment is also an effective deodorizer.

    • Chlorine dioxide is a clean chemistry that breaks down quickly after treatment to common salts and water vapor, leaving no visible residue.

Benefits of the Contract

  • Quick response. Environmental problems often develop unexpectedly and require immediate action.

  • Proven performance of the vendor assuring project issues are minimized.

  • Managed Contract. CAP continually measures contract performance via customer satisfaction surveys and assists the customer with any problems that may arise.

  • Regulatory compliance. The customer does not need to acquire outside expertise to write complicated technical designs or bid documents. The contract provides for comprehensive regulatory compliance by the expert vendor.

How to acces the Contract

  • Fill out DCAM-FORM-CAP-M302 – Request for IDIQ Consultant or IDIQ Contractor and email to CAP@omes.ok.gov.

  • An Environmental Remediation Contractor will be contacted by CAP to request a proposal.  Proposals from multiple contractors, or a specific contractor, may be requested by the public agency.

  • The contractor, or contractors, will then submit a line item proposal to the requesting public agency, at no cost, for their review.  The public agency then indicates their acceptance of a proposal by submitting the required paperwork to CAP so that a Notice to Proceed can be issued.

  • Complete program procedures are contained in the DCAM-FORM-CAP-M600E – State Environmental Abatement Program Procedures.

CAP State Environmental Abatement Program Contact

For questions about the program contact us at:
Capital Assests Management
Construction & Properties
2401 N. Lincoln, Suite 212
Phone: 405-521-2112

Postal Address:
Capital Assets Management
Construction & Properties
P.O. Box 53448
Oklahoma City, OK 73152-3448
Fax: 405-522-0051

Resources

Bids & Drawings

Status

Check bid statuses (Link opens in new window.)

Drawings

View and purchase project bid documents and drawings (Link opens in new window.)

Important Bidding Document Information

Bidding Documents - Bidders shall use complete sets of bidding documents obtained from the source indicated in the solicitation for bids. Neither the owner nor the consultant assumes any responsibility for errors or misrepresentation resulting from the use of incomplete sets of bidding documents

Bid Forms - Only bid forms from the CAM/CAP project manual shall be used for bid submission.

Addenda - Notifications of addenda will be sent by e-mail to all who are known by the Construction and Properties department to have received a complete set of bidding documents from CAP's Online Plan Room, accessible through the CAP website.

Plan Holder List - In order to be placed on the plan holder list for a CAP project and automatically receive notifications of addenda the vendor must have purchased bidding documents from  CAP's Online Plan Room, accessible through the CAP website.

Consultant Registration and Design-Build Firm Lists

​CAP maintains a registry of design consultants, which serves as the pool of firms available for selection for state agency projects.

Architects, landscape architects, engineers, land surveyors and other design consultants interested in providing services to the state are invited to submit a completed CAP 254 form annually to be included in the selection process.  You may obtain this form (and many others) by clicking on forms.

Construction managers interested in providing services to the state are invited to submit a completed CAP 305CM form annually to be included in the construction manager selection process.  This form and others may be obtained by clicking on forms.

Consultants and construction managers who have previously registered with CAP are invited to review their information currently on file to verify that the information is complete and accurate.

Registration using the CAP Form 254 or A305CM form is valid for 1 year.

  • The below files list each firm that submitted a CAP 254 or A305CM form during the last 13 months.

  • The listing shows the last submittal date, which is the date the form was received in the CAP office.

  • Check the submittal date to determine if the CAP 254 or A305CM is expired or about to expire.

Consultant, CM, DB Firms List

It is the consultant's responsibility to provide an updated form annually.

If you have any questions or concerns, please contact Construction and Properties by phone at 405-521-2112 or email at cap@omes.ok.gov.

Resources

Contact

Phone: 405-521-2112
Fax: 405-522-0051
Email:  cap@omes.ok.gov

Personal or Common Carrier Delivery Only:
Capital Assets Management
Construction and Properties
Will Rogers Building
2401 N. Lincoln, Suite 212
Oklahoma City, OK  73105

U.S. Postal Delivery:
Capital Assets Management
Construction and Properties
P.O. Box 53448
Oklahoma City, OK 73152-3448