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Data Definitions

Age: Calculated at the end of the fiscal year.

Agency Voluntary Turnover: When an employee willingly separates from the agency. Calculated as the number of employee resignations, retirements, transfers, and voluntary buyouts divided by the agency’s FY beginning headcount.

Baby Boomers: Individuals who were born between the years of 1946 and 1964.

Classified Employee/Position: State employees and positions under the jurisdiction of the Oklahoma Merit System of Personnel Administration.

Fiscal Year (FY): The period of time from July 1st through June 30th of the following year.

FY Beginning Headcount: The number of actual FT employees on July 1st of the fiscal year.

FY End Headcount: The number of actual FT employees on June 30th of the fiscal year.

Full Time Employee (FT): Represents a full-time employee with the State of Oklahoma Executive Branch excluding higher education. Does not include temporary employees, Governor, Lieutenant Governor, State Senators, State Representatives, board members, or active duty military personnel. Defined as a regular part-time or full-time employee receiving benefits. Not to be confused with full-time equivalency or whole time equivalent which is a unit based on hours worked to measure workload in financial or other contexts.

Full Time Equivalent (FTE): A unit based on hours worked to measure and translate workload into financial or other contexts. Typically 1 FTE is equivalent to 1 full time employee. Example: three (3) employees work the respective hours, 40, 25, and 10 on a weekly basis. The hours worked total 75 hours. 75/40 = 1.875 FTE. The total hours of the three (3) employees are summed and then divided by 40 because a typical full-time employee works 40 hours in a week.  The result is the full time equivalent. The three (3) individuals worked the equivalent to 1.875 employees working at a rate of 40 hours per week.

Generation Xers: Individuals born between the years of 1965 and 1979.

Generation Z/iGen: Individuals born in 2005 or later. An official end date for this generation has not yet been set.

Involuntary Turnover: When an employee separates from the organization unwillingly. Calculated as the number of employee discharges, deaths, unclassified appointment expirations, resignations for cause and reductions in force divided by the FY beginning headcount.

Millennials: Individuals born between 1980 and 2004.

Minority: Individuals who identify as Black/African-American, Hispanic, American Indian, Asian, or Pacific Islander.

New Hire: Full-time employees hired during the fiscal year (July 1st through June 30th).

Retirement Eligibility: Calculated using OPERS rules for normal retirement eligibility. Does not consider early retirement or hazardous duty retirement rules. Determined at the end of the fiscal year.

Statewide Voluntary Turnover: When an employee willingly separates from state service. Calculated as the number of employee resignations, retirements, and voluntary buyouts divided by the statewide FY beginning headcount.

Traditionalists: Individuals born between the mid-1920s and 1945.

Turnover: The total number of separations during the fiscal year divided by the FY beginning headcount.

Unclassified Employee/Position: State employees and positions excluded from coverage of the Oklahoma Merit System of Personnel Administration.

Years of Service: The number of years an employee has been employed full-time with the state. Years of service is used in the calculation of employee longevity and retirement eligibility. Calculated at the end of the fiscal year.